Getting Started with AI Reporter in 5 Minutes

Welcome to AI Reporter!

Creating professional reports from audio has never been easier. This guide will walk you through your first report in just 5 minutes.

Step 1: Sign Up (30 seconds)

1. Visit app.ai-reporter.io/register
2. Enter your email and create a password
3. Verify your email
4. Done! No credit card required for the 14-day trial

You get 3 free reports during your trial period.

Step 2: Upload Your First Audio File (1 minute)

Supported Formats:

• MP3, WAV, M4A, FLAC, OGG
• Maximum size: 1 GB
• Recommended: At least 64 kbps bitrate

Upload Options:

1. Drag & Drop - Easiest method
2. File Browser - Click “Upload Audio”
3. Cloud Import - From Google Drive, Dropbox (coming soon)

Example: Upload a 30-minute meeting recording (~25 MB MP3)

Step 3: Add Context (30 seconds)

Help the AI understand your audio better:

Example Context:
"Team meeting about Q4 product launch. 
Participants: Sarah (Product Manager), 
Tom (Engineering Lead), Lisa (Marketing).
Topics: Timeline, features, budget."

Benefits of good context:

• Better speaker recognition
• Improved technical term accuracy
• More relevant summaries

Step 4: Select Conversation Type (15 seconds)

Choose the type that matches your audio:

• 📊 Meeting (Default) - Team meetings, standups
• 🎤 Interview (Coming) - Journalist interviews
• 🎓 Lecture (Coming) - Presentations, talks
• 🎧 Podcast (Coming) - Podcast episodes

For now, use Meeting - it works well for most use cases.

Step 5: Choose Supplements (Optional, 30 seconds)

Enhance your report with additional modules:

• 📋 Executive Summary - TL;DR for busy executives
• ✅ Action Items - Extracted to-dos and next steps
• 💬 Quote Extraction - Key quotes highlighted
• 📌 Topic Analysis - Main themes identified

Recommendation: Start with Executive Summary + Action Items.

Step 6: Generate Report (2 minutes)

Click “Generate Report” and watch the magic happen!

What Happens Behind the Scenes:

1. Upload (5 seconds) - File transferred securely
2. Transcription (60 seconds) - Audio → Text with timestamps
3. Speaker Recognition (15 seconds) - Who said what?
4. Analysis (30 seconds) - 8-stage processing
5. Report Generation (10 seconds) - Structured output

Total time: ~2 minutes for a 30-minute recording

Step 7: Review & Export

Your report is ready! Now you can:

Review Options:

• 📖 Read online - Clean, formatted view
• ✏️ Edit content - Fix any transcription errors
• 🏷️ Add tags - Organize your reports

Export Options:

• 📄 PDF - Professional report format
• 📝 TXT - Plain text for further editing
• 💻 JSON - Structured data for developers

Tip: Use the PDF export for sharing with clients or colleagues.

Pro Tips for Power Users

1. Batch Processing

Upload multiple recordings at once:

• Drag multiple files
• Each gets processed separately
• Bulk export available

2. Custom Templates

Create your own report templates:

1. Settings → Templates
2. Define structure (Markdown)
3. Save and reuse

Example template:

# Meeting Summary

**Date:** {{date}}
**Participants:** {{speakers}}

## Key Discussion Points
{{topics}}

## Action Items
{{actionItems}}

## Next Meeting
{{nextSteps}}

3. Keyboard Shortcuts

• Ctrl/Cmd + U - Upload file
• Ctrl/Cmd + Enter - Generate report
• Ctrl/Cmd + E - Export PDF
• Ctrl/Cmd + S - Save edits

Common Issues & Solutions

Issue: “Low audio quality detected”

Solution:

• Re-record with better microphone
• Reduce background noise
• Check bitrate (should be 128+ kbps)

Issue: “Speaker recognition inaccurate”

Solution:

• Add context with speaker names
• Ensure speakers don’t talk simultaneously
• Use separate microphones if possible

Issue: “Processing taking too long”

Solution:

• Check file size (< 500 MB optimal)
• Verify internet connection
• Try again during off-peak hours

What’s Next?

Now that you’ve created your first report, explore:

1. Supplements - Try different combinations
2. Templates - Create custom formats
3. Archive - Organize your reports with tags
4. Share - Export and share with your team

Need Help?

• 📚 Documentation: docs.ai-reporter.io
• 💬 Support: support@ai-reporter.io
• 🎥 Video Tutorials: Coming soon
• 💡 Community: community.ai-reporter.io

Ready to supercharge your workflow?

→ Start your free trial