Everything you need to know about AI Reporter
AI Reporter is an AI-powered web app that automatically transforms your audio recordings from meetings, interviews, and conversations into structured, professional reports. The application uses state-of-the-art artificial intelligence (Gemini 2.5 Pro) to create high-quality transcripts and extract important information.
AI Reporter is aimed at professionals from various fields:
The process is simple and takes only 3 steps:
Processing time depends on the length of your recording:
You'll be notified by email once the report is ready.
AI Reporter goes far beyond pure transcription:
Yes! Every new user receives 3 free reports without a credit card. This allows you to test AI Reporter risk-free and see the quality for yourself.
After using your 3 free reports, you must upgrade to a paid plan to continue using the app. You retain access to your already created reports.
We offer three subscription models:
Basic - €9.99/month
Pro - €29.99/month
Enterprise - On Request
Yes, all subscriptions can be canceled monthly. There are no long-term contracts or hidden fees.
When you reach your quota (e.g., 10 reports with Basic), you can:
You can see your current usage in the dashboard at any time (e.g., "7 of 10 reports used this month").
Yes, all payments are securely processed through Stripe, one of the world's leading payment providers. Your payment data is never stored with us.
Yes! You can upgrade or downgrade at any time:
AI Reporter accepts the following formats:
Tip: Most smartphones save voice recordings in M4A or MP3 by default.
The maximum file size is 100 MB.
This equals approximately:
Tip: 64-128 kbps is perfectly sufficient for voice processing!
Minimum requirements:
Recommended for best results:
For simple meetings:
Alternatives:
Tip: Most modern smartphones already deliver excellent audio quality!
Not necessarily. In most situations, your smartphone is perfectly sufficient.
An external microphone makes sense when:
Budget tip: A simple lavalier microphone (15-30€) already significantly improves quality.
Currently (v1.0), only pure audio files are supported.
Workaround: If you have a video file:
Coming Soon: Native video support is planned for future versions!
Security is top priority at AI Reporter. We use a three-tier security architecture:
Important: Your sensitive audio files are NEVER stored in a publicly accessible database!
All data is processed exclusively in Europe:
Yes, AI Reporter is fully GDPR compliant:
Your original audio files are automatically deleted after successful processing. They are kept for a maximum of 24 hours (as a safety net for technical issues).
What remains permanently:
What gets deleted: Original audio
You have full access to all your reports via your dashboard.
Our technical team has administrative access to the database but uses it exclusively for:
Important: We never access your data without valid reason. All administrative access is logged. Your data is never shared with third parties (except when legally required).
Yes! You can at any time:
After account deletion, all your data will be irrevocably deleted within 30 days.
No! Your data is never used to train AI models. We have a direct contract with Google Vertex AI that contractually excludes this.
A report is a processed transcription generated with customizable layout and various text processing options.
The processed transcription goes through an intelligent pipeline that not only linguistically and logically refines the transcription but also processes the selection of so-called supplements content-wise.
Reports can be downloaded in 3 formats:
All formats are professionally formatted and immediately usable.
Supplements are structured additional reports created from your conversation. They complement the transcript with specific evaluations and help you document important information clearly.
You select your desired supplements in the configuration step. In the future, AI Reporter will automatically suggest appropriate supplements based on your conversation type.
Currently available supplements:
1. Brainstorming
2. Summary
3. Planning Status
Important: Supplements do not incur additional costs and are available in all export formats. A report can contain multiple supplements.
Currently available:
Coming Soon:
Yes! AI Reporter automatically recognizes different speakers and assigns them (e.g., "Speaker 1", "Speaker 2").
Tips for better results:
Yes! You have two options for adding context:
Option 1: Speak it during recording (Recommended)
Option 2: Enter as text in configuration step
Useful context information:
Yes! If you have similar meetings regularly (e.g., weekly team meeting), you can save your context input as a template and reuse it next time.
Currently, each account is designed for one user.
For teams: Contact us for an Enterprise plan that:
Yes! We're continuously working on new features:
In planning:
Currently in Beta:
Coming soon:
AI Reporter will support over 100 languages recognized by Google Gemini 2.5 Pro, including English, French, Spanish, Italian, and many more.
Important: The AI will automatically detect the language - you don't need to set anything manually!
Yes! If multiple languages are spoken in your meeting (e.g., German and English), the AI automatically detects this and correctly transcribes both languages.
The web app user interface is available in:
You can switch the language at any time in the app header.
Currently, the report is created in the same language as your audio recording.
Coming Soon: Translation feature (e.g., German meeting → English report)
No! For the 3 free test reports you do not need a credit card. You can test AI Reporter completely risk-free.
Yes, in your Profile Settings you can at any time:
Use the "Forgot Password" function on the login page:
You can cancel your subscription at any time:
Important: Your cancellation takes effect at the end of the current billing period. Until then, you can continue using the app.
Yes! After each payment you automatically receive an invoice via email (from Stripe). You can use this for your accounting. Additionally, your invoices are always available in the "Subscriptions" menu.
Annual subscription: Coming Soon (planned: 2 months free with annual payment)
Students/Non-Profit: Contact us for special conditions: support@ai-reporter.io
Email Support:
Pro/Enterprise customers: Priority support with faster response time
In the app:
On our website:
Not yet, but planned! We want to build a community where users can:
Yes! We welcome feedback and ideas:
The best ideas will be added to our roadmap!
Common causes and solutions:
1. File too large (>100 MB)
2. Wrong format
3. Unstable internet connection
4. Browser issue
If nothing helps: Contact our support with error message details.
Possible reasons:
1. Audio quality too poor
2. Technical error
3. Unexpected file format
The app shows you an error message with a "Retry" button. Your credits are not deducted for failed processing!
Common causes:
1. Poor audio quality
2. Strong dialects or specialized language
3. People talking over each other
Important: Even with suboptimal audio quality, AI Reporter usually delivers usable results!
Currently (v1.0), speaker recognition is automatic and cannot be manually corrected.
Workaround:
Coming Soon: Interactive reports with manual correction feature
Unfortunately no. After account deletion, all data is irrevocably deleted (GDPR requirement).
Tip: Download important reports before deleting your account!
No problem! Simply contact our support:
Yes! All plans (including Basic) allow commercial use. You can:
You! All reports you create with AI Reporter are completely yours. You can freely use, share, or sell them.
AI Reporter is provided "as-is". We assume no liability for:
Details can be found in our Terms of Service.